Careers: Executive Assistant & Operations Coordinator

Executive Assistant & Operations Coordinator (Remote)

Ask yourself … 

Do you want to build stronger and better-informed communities across our nation? Are you a highly organized, detailed-oriented self-starter who thrives in a fast-paced environment with other problem solvers and change agents?

If so, keep reading because Rebuild Local News (RLN) is searching for a new Executive Assistant and Operations Coordinator to provide executive-level support to the organization’s President, support internal operations, and serve as the virtual “office” manager for an expanding team at a growing nonprofit.

 

Why? 

The crisis in local news poses a severe threat to democracy and the health of communities. RLN believes that in addition to improved business models and increased philanthropy, public policy plays a crucial role.

RLN develops public policies–and then works on the state and national level to pass those bills. The organization was instrumental in helping pass laws in New York and Illinois–worth $135 million over five years–and has interest in another dozen states at least. RLN also runs the Rebuild Local News Coalition, which unites newsrooms, labor unions, and civic organizations committed to revitalizing local journalism. Collectively, the Coalition represents over 3,000 newsrooms and thousands of journalists, working together to safeguard the future of local news.

RLN aims to dramatically increase the public support for local news through laws on the federal and state level that help support civically important news while protecting editorial independence.

 

What will you do as Rebuild Local News next Executive Assistant & Operations Coordinator? 

Executive Support (50%) 

    • Provide executive assistant support for the President and other members of the Executive team as needed.
    • Handle a high volume of requests for meetings, appointments, and scheduling.
    • Manage complex calendars while coordinating travel arrangements and arranging out-of-town meetings for various purposes.
    • Coordinate event invitations and RSVPs.
    • Compile and process expense reports, reimbursements, and timesheets.
    • Manage logistics, research, and preparation for meetings/events and speaking engagements.

Organizational Operations Support (35%) 

    • Provide support for internal operations with regard to discrete tasks related to finance management, human resources, and project management.
    • Virtual “Office” management, including ordering and managing staff supply requests and liaising with the IT team to coordinate technology projects and ongoing support.
    • Respond to and direct general inquiries received by email and phone.
    • Support with scheduling and logistics of staff-wide meetings, retreats, and other stakeholder meetings with travel, accommodations, venue selection, etc.
    • Support employee hiring and assist with onboarding preparations (administrative and technological).
    • Assist with administrative functions relating to management of the Board of Directors and Committees, including:
    • Scheduling and coordinating Board meetings and Committee Meetings
      • Onboarding of new Board members
      • Maintaining Board lists and contact sheets
      • Executing the annual Conflict of Interest compliance process
    • Support leadership team with all aspects of internal employee engagement and culture-building efforts.
    • Provide support to and collaborate with other staff on various projects/tasks as needed and requested.

Staff Administrative Support (15%) 

    • Provide organizational support for staff, including calendar management and internal meeting scheduling.
    • Coordinate staff travel arrangements and logistics.
    • Maintain staff roster and contact information.

 

Why Rebuild Local News? 

RLN is a nonpartisan, nonprofit organization working to advance public policies to counter the collapse of local news, revitalize community journalism, and strengthen democracy.

The RLN team is deeply connected to its mission and supportive of each other’s goals and overall well-being. They are an entirely remote, distributed team and strive to maintain a healthy, fun, and productive workplace, working alongside smart, energetic colleagues who enjoy one another and the work.

 

Key lived experiences, attributes, and skillsets sought in the Executive Assistant & Operations Coordinator 

QUALITIES & SKILLS 

    • Strong attention to detail
    • Excellent organizational and time management skills
    • Ability to pivot quickly, manage multiple assignments from different colleagues at once and prioritize work appropriately
    • Excellent interpersonal communication skills, with the ability to communicate clearly, concisely, and professionally verbally and in writing
    • Flexible and adaptable with a positive attitude
    • Ability to handle sensitive matters with discretion
    • Ability to work effectively and efficiently virtually with minimal supervision
    • A commitment to a diverse, inclusive, and equitable work environment
    • Located in the Eastern Time zone or willingness to keep ET working hours preferred
    • Passion for the mission, journalism, and the local news sector

WORK EXPERIENCE 

    • Minimum of three years of relevant work experience, supporting executive personnel, performing administrative tasks and/or office management (Nonprofit experience is a plus but not required)
    • Strong computer proficiency, including Google Workspace and Microsoft Office. Customer Relationship Management (CRM) database experience preferred
    • Experience communicating and scheduling across time zones

 

Think you are the next Executive Assistant & Operations Coordinator at Rebuild Local News?

To apply, click on the link to the Executive Assistant & Operations Coordinator position profile at ArmstrongMcGuire.com/jobs. You will see instructions for uploading your compelling cover letter, resume, salary requirements, and professional references.

Please provide all requested information to be considered. In case of any technical problems, contact talent@armstrongmcguire.com. No phone calls, please, and no applications will be accepted by email or directly from third-party posting sites.

Review of candidates will begin immediately and continue until the position is filled.

Salary is commensurate with the requirements of the position and is in the $55-70K range. Benefits include generous monthly insurance reimbursement and paid time off. The organization also offers initial equipment setup for remote working.

RLN values equity and inclusion, recognizing that a variety of backgrounds and experiences strengthens our ability to create positive change. We are committed to fostering an inclusive environment that embraces equity and ensures everyone feels valued and heard.

RLN is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, or any other protected factor.

RLN believes in fair, transparent and equitable compensation. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.